Before pricing starts, someone has to read the bid package. Specifications, drawings lists, addenda, forms, and general conditions can run to hundreds or thousands of pages. Deadlines, insurance and bonding requirements, and scope exclusions hide in the middle of them.
An AI document agent does not replace the estimator. It prepares a review sheet: the requirements, dates, and scope references the estimator needs, each linked to the page it came from, with missing and conflicting information flagged.
What the review sheet contains
We agree the output with your chief estimator before building anything. A typical first version covers the fields that most often cause rework or risk when they are missed.
- Bid due date, pre-bid meeting, and question deadlines
- Scope sections relevant to your trade
- Insurance, bonding, and qualification requirements
- Special conditions, exclusions, and alternates
- Addenda changes and what they supersede
Source pages, not confident summaries
A summary that sounds right is dangerous in construction. Every field on the review sheet links to the document and page it came from, and the agent separates extracted text from its own interpretation.
When information is missing, conflicting, or unreadable, the sheet says so. An estimator should never have to wonder whether a blank means not required or not found.
What our Planroom work taught us
Planroom, our construction document system, was evaluated on 15 real bid packages, including a 62-document package with a 1,543-page specification. That evaluation surfaced real gaps, including missed deadlines and requirements, and it shaped how we build: field-level checks against estimator-labeled samples, visible exceptions, and approval before anything is used.
We share this because it is the honest standard for AI in estimating. The goal is reviewable evidence and less reading time, not an error-free estimator.
What stays out of scope
The first agent focuses on text and document review. It does not price the job, produce quantity takeoffs from drawings, or submit bids. Your estimator keeps responsibility for interpretation, pricing, and the final submission.
How to start
Pick one trade and one recent package your team has already reviewed. We compare the agent's sheet against your estimator's output, so quality is measured on your work, not a demo.
The free Agent Audit comes back within 24 hours. A $1,000 Starter Agent can produce the first review sheet flow in one week, with our fix-or-refund guarantee.
FAQ
Can AI read construction drawings?
The first agent works on text documents: specifications, addenda, forms, and conditions. Drawing takeoff is a different problem and is not part of the starter scope.
How do you handle addenda?
Addenda are processed as new versions. Changes are shown against the earlier value, and approved conclusions are never overwritten silently.
Is our tender data kept confidential?
Yes. Each project is isolated, access is limited to approved users, and we only process documents you have permission to share.
How is accuracy measured?
Against estimator-labeled samples from your own past packages, field by field, before any live use.
Next step
Give your estimators a source-linked review sheet for every bid package, with missing and conflicting information flagged. See the Document Intake Agent.